Last September of 2009, the Parish of the Holy Sacrifice involved the top 2 officers of each ministry and organization in the Evaluation and Planning Workshop with the aim of evaluating the ministries’ and organizations’ performance in accomplishing its targeted goals, re-assessing which goals to detach from and which to further pursue, adopting the Diocese of Cubao’s 5 Point Priority Agenda as the principal goals to which all parish activities moving forward will be anchored on, and finally, planning the actions and programs of each ministry and organization for the years 2009-2012.
This August 21-22, 2010, the Parish’s top officers were again gathered for another Evaluation and Planning Workshop, held in St. John Mary Vianney’s Retreat House in Norzagaray, Bulacan, no longer to assess old goals or to formulate new ones, but to follow up on the action plans formulated in the planning workshop last year and to improve the formulation of the action plans already started, so as to ensure better realization of the target programs.
The following items where taken into consideration in the making of the action plans. First, an evaluation of the communication process, alignment of programs with the ministry or parish goals, skills and accountability of the point persons handling the program and the measurabiliy of the program itself was done by asking what they have done well and what they could have done better in the mentioned aspects. After, the programs formulated last year were assessed as whether they were accomplshed, partially accomplished or not accomplished.
With these 2 evaluations in mind, the participants formulated their ministry’s or organization’s action plans for implemenation in the year 2010-2011. The action plan form accomplished asks for the following data: objective or proposed program, its tracking method, the steps or procedures in implenting the program, the targeted date or dates when the program is to be executed, the accountable persons and the proposed funds to be allocated in the execution of the programs.
The SMART criteria had to be considered in creating the objective. The objective must be Specific so as not to be vague, Measurable so as it can be evaluated in a systematic manner, attainable or realistic, relevant so as it answers the needs of the entire parish community.
After the action plan has been formulated, it was presented to the body for critique and approval. The ministry and organization heads will then edit the plan, taking into consideration the critique and suggestions of the body. The final action plans will be compiled into a manual which will be used as reference for the ministries and organizations in their activities throughout the year.
- Kristine Turado
